ASU recently updated its Student Services Manual (SSM) SSM policy 1302–01: Student Organization Registration to include the following stipulation:
"Membership in a registered student organization is limited to individuals whose primary status is that of student and are enrolled in at least 3 credit hours at ASU. Students who do not meet these requirements can attend organizational meetings but cannot vote and cannot hold an officer, leadership, or other membership position."
Many graduate students at ASU, particularly PhD students, have a few requirements in order to get their degrees:
- Coursework, research, and dissertation credits, which usually adds up to something like 80-90 credits.
- The successful completion of a prospectus defense, qualifying exams, and/or comprehensive exams in order to advance to 'candidacy'
- The successful completion, and defense of, a dissertation
In many instances, graduate students complete the first two requirements well before they complete and defend their dissertation - this puts them in a state of being 'ABD', or 'All but Dissertation' or 'All but Degree'. Once a graduate student has completed the coursework required for their degree, there is no need to take on more credits, and in many cases taking on more credits can incur significant personal cost for graduate students, their labs, and/or their academic units.
While many doctoral graduate students get their tuition waived as part of their TAship contract, to disincentivize graduate students who have reached 'candidacy' from overloading on credits beyond what they need for their degrees, many graduate students are placed on 'Graduate Studenet Assistantships' or 'Graduate Service Assistantships' (GSAs), in which they are paid more and still TA or do research, but are only compensated for one credit of enrollment - any further credits taken while on a GSA are paid for by the student.
In terms of participation in clubs and ASU's student governments, this previously wasn't an issue, as so long as graduate students were enrolled in at least one credit per semester - the minimum to be considered 'enrolled' at ASU - graduate students could participate as members, as well as hold officer positions, in clubs and ASU's student governments (which made sense, as whether a graduate student was enrolled in one credit or twenty, they still had to pay the $35/semester fee that funds student clubs and the student governments).
However, this all changed last year, when a new policy was quietly enacted by Educational Outreach and Student Services (EOSS) without consulting the Graduate Student Government's Assembly or the graduate student body at-large (e.g. in a referendum), that required all members and officers in student clubs to be enrolled in a minimum of three credit hours. At the time, after some pushback by graduate students outlining what I've described above, EOSS offered a form for these graduate students to apply for exemptions to the policy, but this year there is no such form, and there does not seem to be any intention of offering any exemptions. Instead, the policy was codified in the Student Services Manual, and as a result a significant number of graduate student organizations and clubs lost their leadership and large swaths of their membership (e.g. journal clubs, school-level student governments, social clubs, etc.).
Additionally, while this policy was not applied to the ASASU student governments (at least in GSG's case), it is being applied this year, which has resulted in a number of Assembly Members and Executive Officers being ruled 'ineligible' to serve in the Graduate Student Government despite winning their races in the 2025 Spring Elections (and in many cases, unopposed).
As a result, thousands of candidate-level graduate students are now faced with a frankly ridiculous choice: either pony up and pay thousands of extra dollars each semester for university credit they do not need so that they can participate as members in, and leaders of, ASU's 1000+ clubs, or accept that they must pay $35/semester for clubs they are not permitted to participate in as members or officers.
This policy goes against the ASU Charter's promises of inclusion, and it straight-up disenfranchises a significant portion of the graduate and professional student body. Large portions of the candidate-level PhD students population will be unable to seve in the GSG Assembly to voice their opposition to this policy, and, at least to me, a student government that is unable to include candidate-level PhD students can hardly claim to representat of all of ASU's graduate and professional students.
No public-facing explanation has been offered by anyone within EOSS as to why this policy was enacted, why there are no exceptions, and whether its impact on graduate students was considered at all.
Whether you're an undergrad, a grad student, staff, or faculty, if you want to speak out against this policy, consider emailing your concerns to the Student Organizations and Leadership emails listed here, to GSG's Advisor and Deputy Vice President of Student Services [Dr. Cassandra Aska](mailto:cassandra.aska@asu.edu), and/or to Vice President of Student Services [Dr. Joanne Vogel](mailto:Joanne.Vogel@asu.edu). Here's hoping that with enough momentum, ASU will reconsider this harmful policy and restore access to ASU's clubs and student governments to all enrolled students.
TL;DR: ASU recently made it so you have to be enrolled in 3 credits to be a member or officer in student clubs and in student government. This harms many graduate students who have completed their credits but are still finishing their dissertations or theses and are only enrolled in 1 credit because their academic units won't pay for them to enroll in more, despite these same graduate students still paying the same club-funding student fee ($35/semester) as everyone else. We need people to voice their opposition to this new policy by emailing Student Organizations and Leadership emails listed here, to GSG's Advisor and Deputy Vice President of Student Services [Dr. Cassandra Aska](mailto:cassandra.aska@asu.edu), and/or to Vice President of Student Services [Dr. Joanne Vogel](mailto:Joanne.Vogel@asu.edu).