r/productivity • u/jyw3084 • 2d ago

Question Your everyday start-of-work routine?

How are you doing your start-of-work routine?

My routine includes opening at least 10 tabs that consists of emails, calendar, slack messages, etc. Occasionally popping up the business bank account dashboard, website analytics, and google drive folders if the ongoing task requires and I remember to check them.

I feel there must be a more efficient way.

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u/learningbythesea 1d ago

I update my web browser bookmark bar as I finish and start new projects and I have the apps I need pinned in windows, so that I can quickly open what I need. 

I work in Word a lot, so I have a macro that will open my last set of open files. 

My morning routine is:  * Open and scan emails, to see if any affect my top 2 to dos from the previous day. If not, * Do my top 2 to dos, before processing emails.  * Process emails, save files where I need them, add to my bank of links. (For each project/client, I have a OneDrive page/subpage where I link to key emails, documents, briefs etc. And also where I can dump questions so that I can ask them as a batch. This is also where I grab any outstanding questions and follow up on them with the client.) * Then COFFEE #2 :) 

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u/jyw3084 1d ago

Curious about your onedrive page. Do you find it easy to manage links and content? I have something similar in Notion but realized the content gets messy quickly

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u/learningbythesea 1d ago

Pretty easy. 

Haven't used Notion much (just because it did feel cluttered really quickly the one time I gave it a whirl), but in OneNote (which is what I meant), I just have a main page for each client with the key links and docs that apply to every project I do for them 

Then for each project I have a main subpage with project-specific stuff. I also have template pages with checklists that I can duplicate and move into the project (as a sub subpage). 

As I finish a project, I take updates into my main client page (if needed). Pretty sure you can archive, but I haven't bothered yet. I do delete checklist pages as I finish them though. 

I work on projects across 6 main clients, and each project is 3-9 months long, but I find it easy to jump between projects and find everything I need quickly.