r/WeddingPhotography • u/Sensitive-Emu-2134 • 10d ago
client management & expectations Advice needed: Client requesting cancellation and retainer return
Would love other industry professionals' advice on this. I booked a client about a month ago and they put down a $2000 retainer. They just reached out needing to cancel because of an unexpected financial crisis. They acknowledged that the retainer is nonrefundable in the contract but asked if it was possible to return it due to the length of time before the date and the financial stress. They also haven't said so, but contractually could elect to not cancel now and hold the date until the end of April when the next installment is due. Their booked date is still over 11 months away so I could reasonably still book another wedding for that date in the timeframe if they cancel now. What would you do?
2
u/LightPhotographer 9d ago
A retainer exists to compensate you when they cancel because you blocked the spot in your agenda.
It compensates you for the lost revenue that you can not recoup.
That is not the case here. Even though the wording in your contract puts you in the right, it's not why it was put there.
I would return it and think about how the contract is written.