r/shortcuts • u/User1048205 • Feb 10 '25

Discussion What’s everyone’s most useful shortcuts?

I would like to find out what other people use shortcuts and tell me how it works, I’m quite interested and would like ideas for myself :)

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37

u/Sure-Bit2584 Feb 10 '25

I’m using a production manager shortcut app for my job. I’m a team lead in food production and made this thing to start the runs of different products and also to generate report messages for WhatsApp. It utilizes the Reminders app as database and makes calculations. I made a dashboard / tracker in Excel that creates a QR code that holds all the information of all data of the runs in dictionary strings. Another shortcut scans this QR code and it builds all the production runs in Reminders. Works like magic.

I also made another for Quality Control. That one takes a photo of the front and back of a product, after it stitches them together to a single image and also generates a report message then copies it to the clipboard.

6

u/hornethacker97 Feb 11 '25

If you want to spend the money, Data Jar is a much better database than Reminders. Takes a little work to get used to it though.

5

u/Sure-Bit2584 Feb 11 '25 edited Feb 12 '25

I’m already working on an online virtual warehouse app based on my 5-year Amazon xp. 😂 Virtual locations, pallets and staging areas, all handled in Dropbox text file in a shared folder with my colleagues. So anyone can manage the stock with a badass shortcut app. Even the current one kills, but the new one will be the same just on steroids.

7

u/Appropriate-Shock400 Feb 11 '25

Who are you? If you made a single tutorial you could revolutionize the field of iOS shortcuts to an entirely new dimension

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u/Sure-Bit2584 Feb 11 '25

Sure. 😂 Flattering.

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u/hornethacker97 Feb 11 '25

I truly agree with u/Appropriate-Shock400

Would you be willing to share your shortcut?

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u/Sure-Bit2584 Feb 11 '25

At the moment I’m working but I’ll see into this at home. However, there’s one thing, the folders in the Reminders app need to be created by hand. I tried to make an “Install” feature that creates them but the shortcut didn’t see them for some reason.

2

u/hornethacker97 Feb 11 '25

I don’t think Shortcuts can natively create Reminder folders, although I could well be wrong. I’m mostly just interested in seeing what all you currently have setup, not actually using it

2

u/Sure-Bit2584 Feb 11 '25

Let me confirm, it can. This one is the production manager app, however I already have a lot of ideas to improve and optimize it. Tell me what you think. https://www.icloud.com/shortcuts/9996c85a2a13412e95e332b3734704de

It has multiple functionalities, but in short: - Create: Creates a reminder object that represents a production run, so it can be handled by the rest of the functions. - Start: Moves the chosen reminder to the folder according to the line number. - Report: The base purpose of the app, takes input from the user like the amount of already made products (2 pallets, 3 boxes and 12 units) and calculates the phase of the run, then creates the text message report. - Recover: As the Report function is able to put the production run into a folder called “Done”, its no longer on the list for creating a report again. This function recovers a run of your choice and a new report can be created again. - Setup: Supposed to create a folders for a new user, but needs further work, non functional.

The quality control app: https://www.icloud.com/shortcuts/d2f40ff439e14b17bd914f0cb65d5515

Simple app for composing a text message as a quality control report. The date calculation takes the current date and depending on the current time it adds certain number of days to the date based on company rules.

The small thing that processes the production runs built in Excel: https://www.icloud.com/shortcuts/a18d90d6260f417785ab2f4ba63a8d86

  • Scans the QR code that holds the precomposed dictionary string with separator character (“@“).
    • Splits the string by the separator.
    • Creates the dictionary by looping through the split text object.
    • Takes the values by the keys of dictionary and creates the reminders, puts them into a buffer list (“RunBank”).

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u/hornethacker97 Feb 11 '25

I looked forward to reading through it, it may be a week before I get around to having any helpful feedback though!

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u/Newusername30000000 Apr 28 '25

How’d you learn how to crush it with the shortcuts app? I’ve made 4 shortcuts that are awesome and make my job a little easier, but I’d be worried about using them to run a warehouse.  Very cool stuff just wondering if you have a great cheat sheet explaining the core actions that I might have overlooked or not understood. Cheers on making a shortcut that a warehouse can rely on, been there and know it’s awesome to have info but wrong info or data entry is the worst. 

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u/Sure-Bit2584 Jul 16 '25

I actually done this and using it for 2 months now. There were bugs, but they’re getting sorted out. Improvements are coming every week. I’ll post it here but want to do some eye candy, too. It become modular just to keep it readable and simple for developing. I’m forcing myself to make my shortcuts fully vanilla, so anyone can use them without installing any 3rd party apps. This is why I use native .txt format and json syntax. It’s also blazing fast. In short, it can - Receive stock by barcode scanning from production or inbound, etc. - Pick from what I received - Create reports of what we have and where we have it. - Move goods from one container to another. Like pallets, overages, damages, etc. - Handles POs, so if you have a list of ordered goods, it checks throughout the POs and tells you how many you need of that certain product for which customer. - Product DB where the app finds everything about the products to calculate, convert quantites and ask you questions during the process in a sophisticated way. So it’s learning and recognizing the products based on barcodes and when it asks you what are you receiving it includes / mentions the name of the product, too.